Glebefields Primary School

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Late/Absence Procedures

Absence Procedure


Parents are required to contact the school as soon as possible on the first day of absence.


Parents may call into school and report to the school office where arrangements will be made to speak to a member of staff. 


A phone call will be made to the parent of any child who has not reported their absence on the first day that they do not attend school.


If contact cannot be made to gain an explanation, parents are advised to send a note explaining the absence on the pupil’s first day of return to school.  A home visit will be made is no contact can be made. 


In the case of persistent absence, arrangements will be made for parents to speak to the attendance advisor.


All pupil’s attendance is tracked daily by the attendance advisor.  When a child has missed 6 sessions, and is at risk of missing 10 sessions in a 25 day period, parents will be contacted by the attendance advisor to make them aware of the situation.  Parents will be invited in for a meeting once 10 half day sessions have been missed in a 25 day period.


If the situation cannot be resolved and attendance does not improve, referrals will be made to the local authority to issue sanctions such as prosecutions or penalty notices.



Punctuality is of the utmost importance and lateness will not be tolerated.


The school day starts at 8:55 am. Pupils should be in their classroom at this time.


Registers close at 9:05am. Pupils will receive a late mark if they are not in their classroom by this time.


Pupils will receive a mark of unauthorised absence if they do not attend school before 9:25am.


Pupils attending after the register closes will receive a mark to show that they are on site, but this will count as a late mark.

Term-time leave


At Glebefields Primary School, our aim is to prepare pupils for their future lives and careers. With this in mind, we require parents to observe the school holidays as prescribed.


The headteacher is unable to authorise holidays during term-time.


Holidays during term time will be unauthorised and we ask parents to take their holidays during the 13 weeks that their child is not required to attend school. 


Absence of 10 sessions or more will incur a penalty notice from the Local Authority. 


Term time absence requests will only be authorised in exceptional circumstances. 


If parents take their child out of school during term-time without authorisation from the headteacher, they may be subject to sanctions such as penalty fines.